Good to know for new PhD students

Here we have gathered some of the answers to questions you as a new PhD student might hold.

Who can help you in your daily work?

Your supervisor
• You coordinate your work schedule, holidays and potential time in the lab with your supervisor.
• You should also confer with your supervisor for computer and software, books and other expenses related to your work, travels, participation in conferences, seminars, workshops etc.
• If you have any questions you can’t seem to answer, start out by asking your supervisor.


Your group’s secretary
• Your secretary can help you with PURE, AURUS, IndFak and other AU systems.
• She can also help you if you have any questions regarding the rules for travels, policies, payments, group events and so on.


GSST – The PhD school
• GSST (Graduate School of Science and Technology) deals with issues related to employment, contract, salary, leave, study delay etc.
• Most HR services for PhD students are covered by the graduate school.
• Find useful information in GSST’s guides at Here you can find news and dates for PhD defenses at Science and Technology.
• Find more information at Here you can read about going abroad, how to apply for courses, how to use the PhD Planner system and much more.
• Contact information: PhD Partner for Physics and Astronomy, Karen Konradi, email:


Your study secretary 
• Can help you if you have questions related to courses, exams, print, insurance, illness, or if you need help finding the right contact person. Your secretary is Ann-Berit Porse Stærkær, email:


In case of illness or Holiday
• Report to your supervisor. A declaration of absence (in case of illness) or a holiday registration form must be handed in to Secretary Heidi Pedersen, Information Office, building 1520. Days of holiday earned must be taken.

Information desk at Physics and Astronomy
• Here they can help you book rooms, and if you are employee acquire paper and pencils etc.


IT HelpDesk
• IT HelpDesk is located in 1521-310 / telephone 87154010.


Activities and committees
• The PhD committee at Physics and Astronomy consist of the following members: 
Karsten Riisager, Head of the committee
Brian Julsgaard 
Jan Arlt
Steen Hannestad
Alberto Imparato
Jesper Halkjær Jensen, PhD student
Jonatan Melkær Midtgaard, PhD student

• The program committee members are available for discussing issues, progress etc. related to your PhD project.
• Read about AU’s meeting point for PhD students at: